Terms & Conditions

1) GENERAL TERMS FOR PRIVATE BOOKINGS
‍

GENERAL TERMS

Any breach of any conditions of the Booking Agreement by the Customer or Venue may result in Event Party DJs refusing to hire or provide any service, or ceasing to hire or provide any service before the end of the allotted time. In each such instance, no recompense shall be made to the Customer.
‍

BOOKINGS

An event is not confirmed until the Customer clicks ‘Confirm’ on the online Booking Agreement. A booking date is held for 14 days from the date of enquiry and will then be released for other bookings.
‍

AMENDMENTS
‍

Once the Customer has clicked ‘Confirm’ on the online Booking Agreement, bookings can only be amended by agreement of both parties. Although packages may be upgraded if available, the Customer won't be able to downgrade under any circumstances.
‍

DEPOSIT
‍

A deposit of 25% of the total hire cost is payable on booking, the remainder to be paid 1 month before your event. If the event is within 2 months of the booking date a deposit of 50% is required, the remainder to be paid 1 month before event.
‍

CANCELLATION
‍

Event Party DJs will charge the following fees should a cancellation occur: Within 120 days of the event: The full agreed fee.
Within 180 days of the event: 50% of the full agreed fee.
The initial 25% deposit is NON REFUNDABLE under any circumstances.
Any unpaid cancellation charges after 30 days of invoice will be passed to a collections agency who will act on behalf of Event Party DJs. Further charges may then be added to your account.
‍

RESPONSIBILITY FOR GUESTS
‍

The Customer is responsible for the behaviour of his / her guests. Event Party DJs or Event Party DJs’ staff will not tolerate anti-social behaviour by the Customer, guests or other staff at the venue. Threatening or aggressive language and behaviour will not be tolerated and Event Party DJs’ staff reserve the right to cease services if the situation is deemed to be unacceptable working conditions. In particular it should be ensured that all children are supervised.
‍

EQUIPMENT & DAMAGE LIABILITY
‍

All equipment remains the property of Event Party DJs. The Customer will be liable for any damage or loss suffered to Event Party DJs’ equipment during the 'Hire Period'. The 'Hire Period' is defined as running from the time the Event equipment is assembled to the time the Event equipment is disassembled by us. Please note, any loss of or damage to equipment, other than that caused by fair wear and tear, will be charged for.
‍

PUBLIC LIABILITY INSURANCE
‍

Event Party DJs have full Public Liability Insurance, and our equipment is PAT tested annually. Copies of documentation can be provided upon request.
‍

RESPONSIBILITY FOR EQUIPMENT
‍

If the Customer requests an early set up, necessitating that equipment be left unattended for any period, the Customer will be liable for any damage or loss suffered to Event Party DJs’ equipment.
Event Party DJs insists that NO DRINKS OR FOOD be placed on our equipment at any time. If damage occurs to equipment, whether intentionally or accidentally, the Customer will be responsible for the damage and liable to pay for the repair or replacement of the equipment.
‍

EXTENSION OF SERVICE
‍

Event Dance Floors’ staff will be available from the start time in the Booking Agreement (except for Force Majeure). Event Party DJs shall not be liable to extend the hire time or provide refund due to late running of prior events such as, but not limited to meals, presentations or speeches. DJ hire will be pre-arranged, and any overtime may be charged at idle hour rates.
‍

IDLE HOURS
‍

Unless arranged when booking, idle hours are charged if you want our services to start later than the set up time. For example, if you book a DJ to start at 8pm, but require it to be set up by 5pm, this would be charged at 3 idle hours on top of the hire costs. Idle hours are charged at £25 per hour.
‍

FORCE MAJEURE
‍

Event Party DJs shall be entitled to terminate this contract without liability for any reason beyond its control, for example if Event Party DJs‘ staff are unable to perform, due to fire or theft of equipment, illness or breakdown of vehicle or Act of God. Event Party DJs will use all reasonable endeavours to locate replacement staff, but, in the unlikely event of a non performance all monies paid will be refunded, but this will be the limit of Event Party DJs’ liability to the Customer.
‍

MEDIA
‍

From time to time Event Party DJs’ staff may take photographs or short video clips at events. We may use these for promotional media, for our website or other promotional material. If you do not wish for pictures or video clips to be taken please notify Event Party DJs in writing in advance of the event.
‍

TRAVEL
‍

The above agreement covers up to a 20 mile radius of Colwyn Bay. Any further mileage will be charged at £1 per mile.
‍

EQUIPMENT FAILURE
‍

Event Party DJs operate with regularly serviced, maintained and good quality equipment. In the rare event of any equipment failure, an on site repair will be attempted. If there is an irreparable breakdown in Event Party DJs’ equipment, a refund of up to 100% will be given, but this will be the limit of Event Party DJs’ liability to the Customer. Event Party DJs shall not be liable for loss of power or lighting due to power loss caused by the venue or generators supplied by the Customer (or Customers’ Third Party).
‍

LATE RUNNING
‍

DJs or other equipment are booked for the times specified on the Booking Agreement, and will be collected at the finish time.

‍

2) DJ HIRE TERMS
‍

ACCESS TO ELECTRICAL SOCKETS
‍

The Customer must ensure that Event Party DJs has access to two 13 amp 230 volt standard electrical sockets at the DJ working position. The sockets must be no further than 5 meters from the performance area.
‍

SPACE TO WORK IN SAFETY
‍

The performance area must be at least 4m x 2m, and a minimum ceiling height of 2.4m. The DJ’s working position must not obstruct any emergency exit route, and must allow enough space for the DJ to operate in safety and comfort.
‍

MARQUEE AND OUTSIDE PERFORMANCES
‍

If the event is to be held outdoors or in a marquee, a suitable dry, solid and level area shall be provided for set-up of the equipment. It shall be the Customer’s responsibility to ensure a suitable and stable power supply is provided.
‍

EQUIPMENT FAILURE
‍

Event Party DJs operate with regularly serviced, maintained and good quality sound and lighting equipment. In the rare event of any equipment failure, an on site repair will be attempted. If there is an irreparable breakdown in Event Party DJs’ sound and lighting equipment, a refund of up to 100% will be given, but this will be the limit of Event Party DJs’ liability to the Customer. Event Party DJs or the DJ shall not be liable for loss of sound or lighting due to power loss caused by the venue or generators supplied by the Customer (or Customers’ Third Party). This also applies to the use of sound limiters.

LATE RUNNING

Unless otherwise agreed, our DJ rates are for up to 5 hours, and are up until midnight. Any extra hours are charged at £115 per hour. Extension of service must be arranged and paid in full in advance of the event. Extension of service cannot be added during the event.

‍
MUSIC

‍
We are happy to take a play-list from you, and this can be sent up to two weeks before your event. However, we accept a maximum of 25 songs per play-list.
‍

3) MINI PA HIRE TERMS

‍
Mini PA hire is for the agreed date and times, as set out on the Booking Agreement. Unless otherwise agreed, hire of the mini PA
terminates when the Event Party DJs’ Team arrive for the evening party.
The Mini PA system is not for main "disco" use - it is limited to speeches and background music. Playing loud music through it could
cause damage and the Customer will be liable for any such costs.
Upon receipt of the Mini-PA, the Customer shall sign a form to accept responsibility for the hire - a £50, REFUNDABLE deposit is required. The Customer is responsible for any loss or damage to the goods, from time of delivery at the venue until they are collected by Event Party DJs’ employees or until they are delivered back to our premises. Deliveries left at premises are left at the Customer’s own risk.
Customers should ensure that they or their representatives are at the delivery address or, that hotel staff are aware we will be present on the day for set up of the Mini PA.
‍

4) UPLIGHTERS HIRE TERMS

‍
Uplighter hire is for the agreed date and times, as set out on the Booking Agreement. Upon receipt of the Uplighters, the Customer shall sign a form to accept responsibility for the hire - a £50 cash, refundable deposit is also required. The Customer is responsible for any loss or damage to the goods, from time of delivery at the venue until they are collected by Event Party DJs’; employees or until they are delivered back to our premises. Deliveries left at premises are left at the Customer’s own risk.
Customers should ensure that venue, marquee or hotel staff are aware we will be present on the day for set up of the Uplighters.

‍